Auditing
Any course may be audited with approval of the instructor. On the first day of class, permission should be obtained from the instructor and the completed audit form submitted to the Office of Student Records. The student will be registered as an audit student and must pay an audit fee. “AU” will appear on the transcript in lieu of a grade. A student may not change from audit to credit or credit status to audit after the conclusion of the initial add/drop period. A student may not use an audited course as a substitution for credit for any other course in the degree requirements.
Add, Drop, Withdrawal Policy
Add/Registration Process
Students register for their courses online via Ramlink during the registration periods as posted on the Academic Calendar. Students who do not: (1) pay tuition and fees in full, or (2) request installment plans when available, will have their classes dropped for that term and may need to return financial aid to the institution.
Registration is available online via Ramlink to currently enrolled students and students who apply by the published admission deadline. Academic advisement is mandatory to be eligible for registration. Students with admissions, disciplinary, financial, or other holds will not be permitted to register until each hold has been cleared. Likewise, students on academic suspension without an approved appeal may not be permitted to register.
Students may make changes to their schedules during the online registration period at the beginning of each term as published in the Academic Calendar(s). Students should note that the calendars are different for regular long terms (traditional academic calendar) and Compressed and 7-week sessions (Compressed and 7-week academic calendar) with shorter registration periods available in the compressed and 7-week sessions. Registration information is available online. Students who register during late registration may be assessed a late registration fee.
Dropping Courses
The academic calendar(s) provide deadlines for dropping courses. Students may drop courses from their schedules for a limited time each semester. It is the student’s responsibility to drop a course by the appropriate deadline. A student is “dropping” a class or classes if the student remains enrolled in a minimum of one credit hour after all class drops have been completed. Students who drop all of their classes are withdrawing from the university and should refer to the catalog section on Withdrawing from the University.
Before a Term Has Started
Before a semester has begun, students may drop a class or classes, but not all classes, online in Ramlink.
After a Term Has Started
To drop from a class or classes after the term has started, a student must contact the Office of Student Records and request the drop by the deadline as listed in the university’s academic calendars.
All class drops must be completed by the designated last day to drop a class as posted on the academic calendars (refer to the academic calendar in this catalog or online for deadline dates). Students dropping during this time will receive a grade of DP. After the deadline for drops and withdrawals, the student remains on the class roster and will receive the letter grade earned. For information on the tuition refunds, see the Tuition Refund Policy.
Withdrawing from the University
Before a Term has Started
If a student has registered for classes and decides not to attend the university, the student may withdraw from the University prior to the first-class day of a semester. Non-attendance does not constitute withdrawal, and students must not assume that they will “automatically” be dropped from their classes if they do not attend or do not pay. Students who do not officially complete the withdrawal process will be responsible for tuition, fees and any other consequences or financial penalties resulting from failure to officially withdraw. They will also be subject to failing grades from the class instructor and may be responsible for returning financial aid to the institution. In order to facilitate a withdrawal, the student should email a request to the Office of Student Records for a pre-term withdrawal. The request must include the student name, ID number, and the term for which the student would like to be withdrawn.
After a Term has Started
A student who wishes to drop all their courses after the term has started is withdrawing from the university. To withdraw from the university, a student must complete a formal withdrawal process through the Office of Student Records by the deadline for drops and withdrawals posted on the academic calendars. A student withdrawing by the designated last day to drop a class as posted on the academic calendars will receive grades of W in the classes s/he was registered for in that term. After the deadline the student remains on the class roster and receives the letter grade s/he earns. Refer to the University website. Students receiving any form of financial aid should contact the Office of Financial Aid to determine the financial impacts of dropping or withdrawing from classes.
Withdrawal at the Graduate Masters and Doctoral Level
At the graduate masters and doctoral level, academic standards outlined in the individual programs’ academic policy may recommend withdrawal.
Concurrent Enrollment
Undergraduate Concurrent Enrollment
Texas Wesleyan University students who wish to enroll at another institution (concurrent enrollment) must have the written approval of the dean of their school and registrar before enrolling at another institution. When students request approval for concurrent enrollment, they must make certain to meet the required 45 hours in residency and any other residency requirements at Texas Wesleyan University. They must also make certain the selected course(s) will be accepted as transfer credit at Texas Wesleyan University. Permission forms for concurrent enrollment must be presented to the Office of Student Records for confirmation that the requested course(s) fulfills graduation requirements.
Graduate Concurrent Enrollment
Graduate students who wish to enroll at another institution (concurrent enrollment) must gain written approval from the program director and dean from their graduate program. An approved concurrent enrollment form and substitution waiver form must be submitted to the Office of Student Records for confirmation that the requested course(s) fulfills program and graduation requirements. Graduate students should consult their graduate program to determine the total number of transfer credits allowed and to ensure they meet the required residency hours for their graduate program.
Conference Course
A conference course is a course taught by an instructor to an individual student. A student may enroll for a conference course only by approval of the instructor of the course, the dean of the school in which the conference course is offered, and the University Registrar. Approval is normally given only when the following requirements are met:
- a conference course may be taken only in the last regular semester or summer term before the graduation of the student;
- the course requested must be required for graduation;
- the course is not scheduled to be taught that semester or term;
- there is a conflict in schedule between two required courses during the last semester or term before graduation; and
- the student must be enrolled in one or more regular courses in the University.
At the dean’s discretion, exemptions may be made to approval criteria due to extenuating circumstances. An additional fee, dependent upon the number of credit hours, is charged for conference courses.
Course Substitution or Waiver
When a student seeks approval for a change in the major requirements from the requirements stated in the catalog, a substitution or waiver form must be completed. The student, the student’s advisor, and the dean must sign this form before it is forwarded to the Office of Student Records for acceptance. Final approval of the substitution or waiver will be made by the Registrar in conjunction with the appropriate dean. The form will be included in the student’s permanent file. If the course substitution or waiver involves a General Education Curriculum degree requirement, the dean in whose school the requirement resides is responsible for approving the request. If the substitution or waiver does not involve a General Education Curriculum requirement, the dean in whose department/school the student’s major resides is responsible for approval.
An independent study course covers subject matter that is not currently offered in the University catalog but is of special interest to the student. These courses of independent study or supervised research may be offered for 1 to 4 hours of credit at the junior (3000) level and above. The third and fourth digits in the number listing for these courses will be 50. Approval of the proposed study by the dean of the school, the chairperson of the department, and the instructor who will supervise the study is required prior to registration. A syllabus must be acknowledged by both the instructor and student and a copy kept on file in the dean’s office. A maximum of 9 hours of directed study and supervised research will be accepted for the graduation requirement.
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