Block Credit
Undergraduate students enrolling full-time in 12-16 hours per semester will be charged block rate tuition and fees.
Book Voucher Policy
Undergraduate and graduate level students with credit balances may request a book voucher to be used at the Texas Wesleyan/Follett bookstore two weeks prior to the beginning of school for use in the purchase of books and other educational material. A credit balance is an overpayment of charges on the student account that can be attributed to cash payments, student loans, Pell grant, other grants, or other financial aid including institutional aid. Book vouchers are available for a total of three weeks (two weeks prior to the start of the term and the first week of classes) to allow students to charge books to their student account. The maximum allowed for charges is $750.
If the student requires more materials, the bookstore may contact Cashier’s Office to request an increase to the voucher. An increase may be approved if the student’s credit balance will support the additional charges.
If no voucher is requested, the student automatically declines to participate in the program and no book charges are incurred. Book charges are posted the next day to the student account for the charged amount, reducing the credit available on their account. Any remaining credit balance will be issued to the student in the form of a refund check or a Direct Deposit (refer to Refund Policy and Regulation 668.164[i]).
Change of Schedule-Add-Drop-Withdrawals
The refund policy is based on the start date of the term as follows for terms 10 weeks or longer:
- Prior to the first class day = 100% refund of tuition and fees
- During the first five class days = 80% refund of tuition and fees
- During the second five class days = 70% refund of tuition and fees
- During the third five class days = 50% refund of tuition and fees
- During the fourth five class days = 25% refund of tuition and fees
- After the fourth five class days = no adjustment to tuition or fees
The short-term refund policy is based on class start date for terms less than 10 weeks:
- Prior to the first class day = 100% refund of tuition and fees
- During the first-, second-, or third-class day = 80% refund of tuition and fees
- During the fourth, fifth, or sixth class day = 50% refund of tuition and fees
- Seventh day of class and thereafter = no adjustment to tuition and fees
Non-attendance does not automatically drop you from a course or withdraw you from the university. Students must drop and withdraw through the Office of Student Records.
Financial Aid Recipients-For all students receiving financial assistance, check with the Office of Financial Aid and Scholarships before adjusting your enrollment as your aid may be impacted. If you are anticipating a Financial Aid refund your aid may be adjusted/prorated based on number of hours enrolled.
* Class day refers to days within the term, not the actual days that the class meets.
Delinquent Accounts
A student who has a past due account will have a financial hold placed on their student record. A financial hold will prevent a student from obtaining transcripts, registering for the next term, or participating in graduation.
The student will remain responsible for all unpaid balances incurred. In the event an account becomes delinquent and is placed with an outside agency for collection, all collection and/or legal fees will be the responsibility of the student. Upon payment, the financial hold will be removed within 24 hours.
Payment of Accounts
Due dates for tuition, fees, room, and board charges for each academic period may be viewed on the Cashier’s Office Website (www.txwes.edu/cashier).
Students who have not arranged to pay the balance due on their student account will be dropped from classes due to non-payment. Students withdrawn from classes due to non-payment will be required to pay all past due balances and could be subject to late registration fees.
How to make payment:
- Login to Ramlink Self-Service to make payment by debit/credit card or ACH (eCheck)
- Mail a check to the Cashier’s Office
- Pay in person at the Cashier’s Office with cash or check
Payment Plan
A student in good financial standing may arrange to pay tuition, fees, and room and board charges through a payment plan. For students to be in good financial standing, all prior balances must be paid in full. Payment plans are available for the fall, spring, and summer semesters. A non-refundable enrollment fee will be collected each semester at the time of enrollment. Payments are processed automatically on the 5th or 20th of each month and will continue until the balance is paid in full. Late payment fees and/or non-sufficient funds (NSF) charges will be assessed for late or missed payments. Students that have been delinquent in a past payment plan may be ineligible for enrollment in a future payment plan until the balance is paid in full. For information about setting up a payment plan, visit the Cashier’s Office webpage on the Texas Wesleyan University website (www.txwes.edu/cashier) or call (817) 531-4456.
Refund Policy
After the first disbursement of Title IV financial aid onto the student account, within 14 days a check (or direct deposit) is issued to the student. Refunds not associated with Title IV funds are processed as quickly as possible. Credits created by institutional aid and/or grants only will not generate a refund.
The student is sent an email to their University email account to notify them of the day the check is available for pickup. Students must present a student or state ID card, and sign to pick up a refund check. If you previously set up a direct deposit, you will receive an email notice of deposit.
Unless the Cashier’s office is notified by email from the student, checks will be held for pickup for two weeks. After two weeks, they will be mailed to the address on file. Checks are only mailed to the address on record. Address changes are made in the Office of Student Records. Texas Wesleyan does not mail checks outside the U.S. Any request for refund checks to be mailed will only be mailed to the current address on record. The address can be verified by the student in Ramlink Self-Service.
Students have 90 days to cash their refund check. Any checks not cashed within 90 days of when they were issued will have a Stop Payment placed on them and the funds will be returned to the source of the credit.
Student accounts are subject to change, even after refunds are issued.
Students will be responsible for any balance resulting from an adjustment to their account.
Financial Aid Recipients – For all students receiving financial assistance, the amount of refund to be released to the student may be adjusted based on the Federal Refund Calculation and/or State Refund Calculation.
Housing – A student who cancels their Housing Contract may be eligible for removal or their housing charges based on the date they cancel the contract. The contract refund policy is as follows:
Contract Refund Policy
The housing contract becomes binding 7 days after a room has been assigned and the student has received confirmation of the student’s room placement, or 7 days after the student takes ownership of the room, whichever comes first. If a student cancels before the contract binding date, there are no charges. If the student cancels after, they are responsible for 50% of the contract amount.
This policy does not apply to University Housing off-campus.
Any damage to the room beyond normal wear and tear will be added to the Student Account when the student moves out.
Federal Refund Calculation – For students receiving Title IV (federal) financial aid, the Federal Return of Title IV Funds calculation will be performed for all students who withdraw from the University during the first 60 percent of the enrollment period. Any funds that have not been “earned” during the enrollment period must be returned to the program(s) from which they were awarded. Students may obtain a copy of the full Federal Return of Title IV Funds policy in the Office of Financial Aid. The student will owe the University any funds which are “unearned” by the formula.
State Refund Calculation – Students receiving state funds who withdraw from the University will be subject to the state refund policy. This policy is also available from the Office of Financial Aid.
Refund Availability – Refunds are calculated from the day the Office of Student Records receives written notice of withdrawal. The Business Office will establish a time schedule for issuance of refund checks. If warranted, refunds will be available to students in accordance with the established schedule after financial aid revisions have been issued and processed against the student’s accounts.
Student Financial Responsibility
All students are required to complete the Student Financial Responsibility Form online through Ramlink Self-Service each semester, prior to registration. A copy of the Student Financial Responsibility Form is also located on the Cashier’s Office website.
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